Understanding the Difference Between Planned and Scheduled Maintenance

What is planned maintenance?

Planned maintenance is a maintenance process that focuses on identifying the necessary resources to address specific equipment malfunctions. It involves determining the specific tasks that need to be performed and how they should be carried out. This process also includes identifying potential equipment issues, outlining the necessary steps for upkeep, and procuring the required tools and parts for execution.

The planning process for maintenance consists of equipment inspections, process descriptions, ordering replacement parts, and prioritizing work. A maintenance planner oversees these tasks to ensure smooth operations.

An example of planned maintenance: A HVAC manager assesses routine maintenance activities needed for better air quality and comfort indoors. They create standard operating procedures (SOPs) for HVAC technicians to follow according to industry standards.

What is scheduled maintenance?

Scheduled maintenance, on the other hand, focuses on determining who will perform maintenance tasks and when they will be performed. The primary goal is to ensure that all maintenance activities are carried out within a specified timeframe. Work orders can be scheduled through paper, spreadsheets, or Computerized Maintenance Management System (CMMS) software.

Scheduled maintenance involves following a predetermined maintenance schedule based on the manufacturer’s recommendations or industry standards.

An example of scheduled maintenance: The HVAC manager arranges recurring work orders based on a combination of time and usage intervals. For example, HVAC systems should be serviced each Spring and Fall or at least once a year.

What’s the difference between planned maintenance and scheduled maintenance?

While planned maintenance and scheduled maintenance may sound similar, they have fundamental differences. Planned maintenance determines how and what work will be performed, while scheduled maintenance determines who performs the work and when.

Both planned and scheduled maintenance are essential and work together. Without maintenance planning, there can be a shortage of proper materials, tools, and process documentation when performing a job. Without maintenance scheduling, confusion among employees regarding their job assignments can arise, wrong employees can be assigned, and work may not be completed in a timely manner.

However, when both maintenance planning and scheduling are executed efficiently, maintenance technicians and contractors can perform their work seamlessly without any organizational issues.

Planned vs. scheduled maintenance

The table below compares the difference between planned and scheduled maintenance:

Planned Maintenance Scheduled Maintenance
Determines how and what work will be performed Determines who performs the work and when
Identifies necessary resources and tasks Focuses on timing and responsibilities
Prevents shortages of materials and tools Prevents confusion and delays in work assignments

Managing equipment maintenance is easy with the LeanSuite

The LeanSuite’s maintenance management system is an incredibly useful tool for streamlining maintenance processes. Its easy-to-use interface simplifies navigation and effective use for anyone.

By using this system, you can save time and improve efficiency by automating tasks associated with maintenance management. These tasks include creating and tracking work orders, scheduling maintenance activities, and tracking maintenance history.

The system also provides real-time data and analytics, allowing you to make informed decisions about maintenance activities and identify opportunities for improvement.

In conclusion, planned maintenance and scheduled maintenance are two essential components of effective equipment maintenance. While they have distinct roles, they work together to ensure smooth operations, prevent downtime, and optimize maintenance processes.